How to Highlight in Microsoft Publisher

By Filonia LeChat

After taking advantage of one of Microsoft Publisher's many templates for desktop publishing or starting from scratch and creating something completely new, you can use highlighting to draw your readers' attention directly to the spot on the page or pages where you've placed the most important information. Although Publisher's highlighting functionality is slightly different than its other Office Suite partners, such as Word, creating the eye-catching color takes just a few extra clicks.

Step 1

Open Microsoft Publisher. Click the "File" tab. Click the "Open" option. Locate the Publisher document to add the highlighting into and double-click the file name. The publication opens.

Step 2

Scroll or click one of the page numbers at the bottom of the workspace to get to the page to highlight.

Step 3

Click the "Insert" tab at the top of the screen. Click "Draw Text Box." The cursor changes to a plus sign. Press and hold down the left mouse button and drag to form a box that will fit slightly over the text to highlight. The size may be adjusted later.

Step 4

Right-click the text box and select "Format Text Box." Pull down the "No Color" drop-down under the "Color" section at the top of the "Colors and Lines" tab. Choose a color for the highlight. Slide the transparency to "50%." Click the "OK" button.

Step 5

Drag the text/highlight box so it is directly on top of the text to be highlighted. Make any changes to the transparency -- the higher the transparency number, the easier it is to see the text below -- and the box size.

Step 6

Click once on the text/highlight box to give it focus. Press the "Ctrl" and "C" keys to copy it. The highlight box is now in Publisher's memory. Scroll to another section to highlight and press the "Ctrl" and "V" keys, then drag the box and resize it to fit the new to-be-highlighted area.