How to Link an Email Account to Outlook

By Matthew Burley

Microsoft Outlook 2010 can bring a new and improved level of organization and control to your email account. However, Outlook 2010 is not an email account on its own; it provides a location and method for you to manage an existing account. You must link your email account to the program before you send an email. You can set up your account in Outlook 2010 with a minimal amount of information from your email hosting provider.

Step 1

Launch Microsoft Outlook.

Step 2

Click "File" at the upper left corner of the window, and then click "Add Account" at the top of the window.

Step 3

Type your name into the "Your Name" field, type your email address into the "E-mail Address" field, and then type your password into the "Password" and "Retype Password" fields.

Step 4

Click "Next." If Outlook can configure your account with these settings, you are finished. However, if Outlook requires additional information, check the box to the left of "Manually configure server settings" and then click "Next."

Step 5

Click "Internet E-mail" and then click "Next."

Step 6

Enter your account type, incoming server and outgoing server information into their respective fields. If you don't know this information, contact your email hosting provider.

Step 7

Type your email account user name and password into their respective fields, and then click the "More Settings" button.

Step 8

Click each tab at the top of the window and enter the information required by your email hosting provider. Outgoing server authentication settings can be set on the "Outgoing server" tab, and server port numbers can be set on the "Advanced" tab.

Step 9

Click "OK," then click "Next," and then click "Finish."

Tips & Warnings

  • To check your email account through an Internet browser or an Outlook installation on another computer, configure Outlook to "Leave a copy of messages on the server." Click "File," then "Account Settings" and then "Change." Click "More Settings," and then click the "Advanced" tab. Check the box to the left of "Leave a copy of messages on the server" and then click "OK."