How to Make a Schedule in Word

By Ellis Davidson

Microsoft Word makes it simple to create and maintain a schedule. Using the Table feature, you can create either a fixed schedule where everything stays the same from week to week or leave blank spaces that can be filled in by hand on a printed document.

Step 1

Count the number of days for which you need a schedule and then add one. This is the number of columns you need. For example, if you need a Monday to Friday schedule, you need six columns.

Step 2

Count the number of time blocks you need from the beginning to the end of your day and then add one. This is the number of rows you need. For example, to schedule out the number of hours between 9 a.m. and 5 p.m., you need nine rows. For half-hours between 10 a.m. and 4 p.m., you need 13 rows.

Step 3

Click on a space in your Word document. Select "Table" from the "Insert" menu, then select "Insert Table." Enter the number of rows and columns you need.

Step 4

Enter the days of the week in the top row of the table, skipping the first cell.

Step 5

Enter the times of day in the leftmost column of the table, again skipping the first cell.

Step 6

Fill in the rest of the schedule with information that does not change from week to week; for example, you may wish to schedule lunch every day at noon.

Step 7

Leave the rest of the cells blank. They can represent unscheduled time, or you can hand write events on a printout if that is easier than maintaining the schedule in the Word file. Return to the Word file whenever a weekly event is scheduled that is unlikely to change.

Tips & Warnings

  • Use Page Setup to change the orientation of the paper to lengthwise if you have a weekly schedule. This rotates the schedule 90 degrees and make it fit better on the page.