How to Make an Employee Flowchart

By Tricia Goss

Employee flowcharts are helpful visual aids. You can make one to place inside your employee handbook or manual, or include it in your new employee orientation packets. The flowchart will show, at a glance, the managerial structure of your company. Both new and longstanding employees can find out at a glance from whom they should seek authorization or advice in regards to a certain department or task. You can create a useful, attractive employee flowchart on your computer in a minimal amount of time.

Things You'll Need

  • Windows PC
  • Microsoft Word

Step 1

Open a new Word document. In Word 2003, go to the "Insert" menu and point to "Picture." Click on "Organization Chart." If you are using Word 2007, go to the "Insert" tab of the ribbon and click "Smart Art." Click "Hierarchy" in the SmartArt Graphic gallery. Click "Organization Chart" and then click "OK."

Step 2

Click inside the first graphic box, and type the name and position of the top-ranking employee you want to list in your employee flowchart. Click inside the subsequent boxes, and type in names and job titles.

Step 3

Add more boxes to incorporate more employees into the flowchart. To add a box, click the box you want to add to. In Word 2003, click the "Insert Shape" drop-down on the organization chart toolbar. Choose either subordinate, coworker or assistant. In Word 2007, go to the "Design" tab and click the drop-down below Add Shape. Click on the location where you want the shape added, such as "Below" or "Assistant."

Step 4

Change the color of the boxes on your employee flowchart to add visual impact. In Word 2003, click a box to select it. Right-click and choose "Format AutoShape." On the Colors and Lines tab, choose a color or fill effect from the drop-down. In Word 2007, click the box you want to change and go to the "Design" tab. Click "Change Colors" in the Styles group, and click the color or combination you want to use.

Step 5

Add 3-D effects to the shapes in your employee flowchart to make it stand out even more. To add these effects in Word 2003, click the shape you want to alter and then click the "3-D Style" button on the Drawing toolbar. Click on the style you want to apply. In Word 2007, click the shape you want to apply 3-D to. Go to the Format tab. Click "3-D Effects" and select the style you want to apply to the shape.

Tips & Warnings

  • To delete a box, click on it to select it and press the "Delete" key.

References & Resources