Microsoft Publisher has built-in templates for many kinds of labels, including shipping labels, gift labels and labels for media devices like CDs and DVDs. Using these templates, you can create a label to fit almost any shape, size or situation.
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Starting from a Template
Microsoft Publisher's built-in templates cover a wide range of situations and labeling needs, including mailing and shipping labels, media labels and many others. With an active Internet connection, you can also browse through many more templates through Publisher's online search feature. For simplicity's sake, however, these instructions demonstrate the process using only built-in templates.
Click Built-In from the New Document menu.
Scroll through the list and select Labels.
Select a basic template that fits your project and click Create. For this demonstration, a blank CD label template is selected.
Click Pictures from the ribbon menu.
Choose a picture source. For this demonstration, From a file was selected.
- From a file chooses a picture from your computer's hard drive.
- Bing Image Search searches Bing for images based on the keyword(s) you enter in the search bar.
- OneDrive chooses a picture stored on your OneDrive cloud storage account.
- Facebook chooses pictures from your linked Facebook account.
- Flickr chooses pictures from your linked Flickr account.
Select the desired picture from your folders and click Insert.
Grab the pins on each corner to stretch the image to fit the template.
Click Send Backward to overlay the template's dotted lines over the picture.
Click Draw Text Box from the ribbon menu.
Draw a text box anywhere you want to add text.
Enter the desired text. If the text box needs to be moved or stretched, click and drag the posts in the corners.
Select the entered text and make some changes to the font using the text and Word art toolbars in the ribbon. You can change font, font size, text color, style and alignment, among other options.
Printing the Completed Labels
Before you begin printing your labels, make sure you have label stock the correct size and shape to match each label. You may also have to rearrange the layout on the Publisher document so that the labels print properly.
Click File and select Print.
Click the Pages drop-down and select Multiple copies per sheet.
Select the number of labels to print per sheet of label stock.
Select the Layout Options using the drop-down menus, based on the dimensions of your sheet of label stock. Make sure that the resulting image in the preview pane lines up with the placement of the peel sections on your label stock, to ensure that the print is accurate.
Click Print when finished. If you're printing multiple copies, set the number of copies in the Copies of print job box.