How to Make Labels in Publisher

By Shea Laverty

Microsoft Publisher has templates for many kinds of labels, including those for correspondence or media devices.

Things You'll Need

  • Computer
  • Microsoft Publisher
  • Label paper stock

Microsoft Publisher has built-in templates for many kinds of labels, including shipping labels, gift labels and labels for media devices like CDs and DVDs. Using these templates, you can create a label to fit almost any shape, size or situation.

Starting from a Template

Microsoft Publisher's built-in templates cover a wide range of situations and labeling needs, including mailing and shipping labels, media labels and many others. With an active Internet connection, you can also browse through many more templates through Publisher's online search feature. For simplicity's sake, however, these instructions demonstrate the process using only built-in templates.

Step 1

Click Built-In from the New Document menu.


For using online templates, type Label into the search field.

Step 2

Select Labels from the list of templates.

Scroll through the list and select Labels.

Step 3

Select a template and click Create.

Select a basic template that fits your project and click Create. For this demonstration, a blank CD label template is selected.


  • There are many different label formats available, including mailing and shipping labels and inserts for for CDs, DVDs and even audio cassettes. There's also a list of label types by manufacturer at the bottom of the templates list.
  • If you want some example text and images to help you get the feel for your label's layout, choose a non-blank template and use the graphics and text as a guide.
  • Regardless of the template type, you can change the background color on your template by clicking Page Design, followed by Background.
  • Publisher comes with several templates designed specifically for use with Avery stock. If you're using Avery products, match the number on the stock to the number in the template.

Adding Pictures

Step 1

Click Pictures.

Click Pictures from the ribbon menu.


Keep in mind that the dotted lines on the template indicate a break in the label stock. For example, with this CD label template, everything outside the large circle or inside the small circle is removed when you peel the label off the stock sheet.

Step 2

Select a picture source.

Choose a picture source. For this demonstration, From a file was selected.

  • From a file chooses a picture from your computer's hard drive.
  • Bing Image Search searches Bing for images based on the keyword(s) you enter in the search bar.
  • OneDrive chooses a picture stored on your OneDrive cloud storage account.
  • Facebook chooses pictures from your linked Facebook account.
  • Flickr chooses pictures from your linked Flickr account.

Step 3

Select the picture and click Insert.

Select the desired picture from your folders and click Insert.

Step 4

Click and drag the pins on each corner of the image to stretch it.

Grab the pins on each corner to stretch the image to fit the template.

Step 5

Click Send Backward.

Click Send Backward to overlay the template's dotted lines over the picture.

Adding Text

Step 1

Click Draw Text Box.

Click Draw Text Box from the ribbon menu.

Step 2

Draw a text box.

Draw a text box anywhere you want to add text.

Step 3

Enter your text.

Enter the desired text. If the text box needs to be moved or stretched, click and drag the posts in the corners.

Step 4

Use the text and toolbar menus to change the text's properties.

Select the entered text and make some changes to the font using the text and Word art toolbars in the ribbon. You can change font, font size, text color, style and alignment, among other options.

Printing the Completed Labels

Before you begin printing your labels, make sure you have label stock the correct size and shape to match each label. You may also have to rearrange the layout on the Publisher document so that the labels print properly.


Before you print on your label stock, do a test print on a sheet of blank paper to make sure everything is lines up properly before you waste a sheet of label stock.

Step 1

Select Print from the File menu.

Click File and select Print.

Step 2

Select Multiple Copies Per Sheet.

Click the Pages drop-down and select Multiple copies per sheet.

Step 3

Choose the number of copies of each label to print on a single sheet.

Select the number of labels to print per sheet of label stock.

Step 4

Configure the Layout Options to match your label stock.

Select the Layout Options using the drop-down menus, based on the dimensions of your sheet of label stock. Make sure that the resulting image in the preview pane lines up with the placement of the peel sections on your label stock, to ensure that the print is accurate.

Step 5

Click Print.

Click Print when finished. If you're printing multiple copies, set the number of copies in the Copies of print job box.