How to Password Protect a Microsoft Project

By Matthew Burley

Microsoft Project is an application that is used by individuals or small teams to manage the resources and schedule for a project. The program is able to provide helpful timetables and resource availability information once the user has supplied the base data. Depending on the nature of a particular project being worked on in the program, it is possible that some confidential data may be entered into a Microsoft Project file. Fortunately, you can create a password to protect this data from prying eyes.

Step 1

Click the "Start" or Windows button in the lower left corner of your screen.

Step 2

Select "Programs" or "All Programs," and then scroll to "Microsoft Office" and select "Microsoft Project."

Step 3

Click "File" at the top of the screen, and then select "New" to create a new project or "Open" to open an existing project.

Step 4

Click "File" at the top of the screen, and then select the "Save As" option.

Step 5

Select the "Tools" button at the top of the "Save As" window, and then select "General Options."

Step 6

Type your password into the text field next to "Protection password" to prevent other people from opening your file or next to "Write reservation password" to prevent others from editing your file. Click the "OK" button when finished.

Step 7

Enter a name for your file next to "File Name" in the "Save As" window, and then select a location for the file and click the "Save" button when finished.

Tips & Warnings

  • When working on a Project file with other people, be sure to provide them with any password you add to your Project file, otherwise they will be unable to open it, even if they had been working on it in the past.