How to Print Powerpoint Slide Notes

By Rebecca Johnson

Notes in Microsoft PowerPoint are used to ensure that you address the important points of your presentation. You type your speaking points into the Notes Pane of the PowerPoint screen. Even though the notes are displayed on your screen while developing the slides, they do not display during your presentation. Printing your speaking notes is easy and you can use your notes as handouts for your audience.

Adding Notes

Step 1

Click in the Notes pane at the bottom of the slide where it says "Click to Add Notes."

Step 2

Type your speaker notes. If you are using the printed version of the notes as handouts, makes sure they are grammatically correct. Also, make sure that you spellcheck your notes.

Step 3

Format your notes. Select your text. On the Home tab, in the Font section, you can change the size, the font and the color of your notes. You can also click on the "Bold" button, the "Italicize" button or the "Underline" button to apply those formats to your text.

Printing

Step 1

Click the "Office" button. Select "Print," then "Print" again.

Step 2

In the "Print What" section of the Print screen, select "Notes."

Step 3

Click "Preview" to see how the notes will look once printed.

Step 4

Click the "Print" button.

Adjust the Notes

Step 1

Click the View tab, and select "Notes Master" to edit how your notes appear when printed. Changes made on the Notes Master affect all of the notes in your presentation.

Step 2

Shrink the slide image by clicking on the slide image and placing your mouse on the corner. Click and drag to make the slide smaller. Reposition the slide image by clicking on the image and dragging it to where you want it positioned.

Step 3

Resize your Notes pane to add more room for your text to print. Click on the notes section and place your mouse over the Resize square on the top of the section. Click and drag to make the notes section larger.

Step 4

Click in the upper-left section to add a header. Type the text that you want to have appear on every page, such as "Presented By" and your name. Click on the lower-left section and type to add a footer, such as the title of your presentation.

Step 5

Click the "Close Master View" button.

Tips & Warnings

  • Use bullet points when creating your notes. This helps you avoid reading them word for word when you are presenting.