If you scan documents frequently, it's helpful to be able to send scans directly to a network repository where they can be organized and stored easily.The Xerox WorkCentre Pro 245 is a multifunction printer that, among other capabilities, can scan directly to a network storage space. In order to set up network scanning for this device, you must know the device's IP address and the path and credentials to a network storage location. Once you have that information, however, setting up network scanning is a fairly straightforward process.
Video of the Day
Enable the Network Scanning Feature
Step
Press the "Access" button on the multifunction's touch display.
Step
Type "1111" or the device's current password and touch the "Enter" button on the touch display.
Step
Press "Go to Tools" and press "More."
Step
Touch "Optional Services."
Step
Touch "Network Scanning," enter code "A" from your device's scanning kit instructions and press "Enter."
Step
Touch "Exit Tools" to restart the device.
Set Up Repository
Step
Press "Network Scanning." If this button isn't available on the main menu, press "Features" and select "All Services."
Step
Select a method for accessing your scanning repository and press the corresponding button: FTP, NCP, SMB or HTTP/HTTPS.
Step
Open a Web browser on a computer, type your Xerox's IP address in the address bar and press "Enter."
Step
Click "Properties," select "Services," select "Network Scanning" and click "File Repository Setup."
Step
Click "Add" and enter a name for your repository in the "Friendly Name" box. This is the name that will appear on the multifunction's destination list.
Step
Choose "FTP," "NCP," "SMB" or "HTTP/HTTPS" from the "Protocol" menu.
Step
Choose either "IP Address" or "Host Name" and enter the IP address or Host Name for your repository.
Step
Type the path to your repository in the "Document Path" field, enter the login information for the repository in the "Login Name" and "Password" fields and click "Apply."
Step
Enter the WorkCentre's administrator credentials to finalize the settings and return to the main page. If you have not customized your credentials, the default username is "admin" and the default password is "1111."
Customized Settings and Default Template
Step
Open a Web browser, type the IP for your Xerox in the address bar and press "Enter."
Step
Click "Properties," select "Services" and select "Network Scanning."
Step
Click "Default Template" and select your default file destination, document name and scan format.
Step
Configure your custom scan settings by clicking the "General" link on the "Internet Services" menu. Once you have chosen your preferred settings, click "Apply."
Step
Click "Add" next to "File Destinations," select a filing policy and choose your file repository from the drop-down menu. Click "Apply" to finish.
Step
Configure additional custom scan settings by clicking the "General" link on the "Internet Services" menu. Once you have chosen your preferred settings, click "Apply."
