How to Set Up a Network Scanning Xerox WorkCentre Pro 245

By Kaia Liamson

If you scan documents frequently, it's helpful to be able to send scans directly to a network repository where they can be organized and stored easily.The Xerox WorkCentre Pro 245 is a multifunction printer that, among other capabilities, can scan directly to a network storage space. In order to set up network scanning for this device, you must know the device's IP address and the path and credentials to a network storage location. Once you have that information, however, setting up network scanning is a fairly straightforward process.

Things You'll Need

  • Network scanning kit (installed) with instructions
  • Location and credentials for scanning repository (accessible via FTP, NCP, SMB or HTTP/HTTPS)
  • IP address for the WorkCentre Pro

Enable the Network Scanning Feature

Step 1

Press the "Access" button on the multifunction's touch display.

Step 2

Type "1111" or the device's current password and touch the "Enter" button on the touch display.

Step 3

Press "Go to Tools" and press "More."

Step 4

Touch "Optional Services."

Step 5

Touch "Network Scanning," enter code "A" from your device's scanning kit instructions and press "Enter."

Step 6

Touch "Exit Tools" to restart the device.

Set Up Repository

Step 1

Press "Network Scanning." If this button isn't available on the main menu, press "Features" and select "All Services."

Step 2

Select a method for accessing your scanning repository and press the corresponding button: FTP, NCP, SMB or HTTP/HTTPS.

Step 3

Open a Web browser on a computer, type your Xerox's IP address in the address bar and press "Enter."

Step 4

Click "Properties," select "Services," select "Network Scanning" and click "File Repository Setup."

Step 5

Click "Add" and enter a name for your repository in the "Friendly Name" box. This is the name that will appear on the multifunction's destination list.

Step 6

Choose "FTP," "NCP," "SMB" or "HTTP/HTTPS" from the "Protocol" menu.

Step 7

Choose either "IP Address" or "Host Name" and enter the IP address or Host Name for your repository.

Step 8

Type the path to your repository in the "Document Path" field, enter the login information for the repository in the "Login Name" and "Password" fields and click "Apply."

Step 9

Enter the WorkCentre's administrator credentials to finalize the settings and return to the main page. If you have not customized your credentials, the default username is "admin" and the default password is "1111."

Customized Settings and Default Template

Step 1

Open a Web browser, type the IP for your Xerox in the address bar and press "Enter."

Step 2

Click "Properties," select "Services" and select "Network Scanning."

Step 3

Click "Default Template" and select your default file destination, document name and scan format.

Step 4

Configure your custom scan settings by clicking the "General" link on the "Internet Services" menu. Once you have chosen your preferred settings, click "Apply."

Step 5

Click "Add" next to "File Destinations," select a filing policy and choose your file repository from the drop-down menu. Click "Apply" to finish.

Step 6

Configure additional custom scan settings by clicking the "General" link on the "Internet Services" menu. Once you have chosen your preferred settings, click "Apply."